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General Information
The School District of Philadelphia Office of Student Records is responsible for the permanent archiving of student cumulative records of former Philadelphia School District students. We also archive records of most Charter Schools that are permanently closed.
PLEASE NOTE: If you graduated prior to 1990, your records are housed at an offsite storage facility. Please allow additional time for processing and delivery.
All requests for student records / information will be submitted and paid for online. We do not accept Cash, Checks or Money Orders.
IMPORTANT:
- All records are fulfilled electronically whenever possible.
- If use the 'Current Student' link and are not a minor age student or if you are not a student that graduated within the past 12 months, your order will be cancelled . Please use the link for Adult Former Students.
- Please allow up to 10 weeks to receive replacement diploma requests.
- If you graduated prior to 1990, your records are housed at an offsite storage facility. Please allow additional time for processing and delivery.
- Requests for records and/or verification of graduation must be completed online and will be processed on normal business days during normal business hours (Monday-Friday 8:00 AM-4:00). We do not accept requests via email, fax, phone, US Mail or walk-in.
- Please also note that this website is optimized for IE 9.0 and higher, Safari, Chrome and Firefox.
- All requests will be checked for accuracy. Any inaccurate information may result in your record not being processed. All communication with regard to your order, payment, our progress, and the records delivery will be sent via email
- We do NOT hold any records for Catholic Schools, Charter Schools that are still in operation, private schools, schools that are outside of the Philadelphia School District area or GED. Please contact those entities directly for information.
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Frequently Asked Questions
| Transcript | $10.00 first copy | $3.00 add copy |
| Student File | $25.00 ea | $25.00 (Limit 1) |
| Special Education Folder (e.g. IEP) | $25.00 ea | $25.00 (Limit 1) |
| Replacement Diploma | $10.00 ea | $10.00 (Limit 1) |
**Please note there is a $5.15 processing fee for each mailing address
DELIVERY:
All records will be sent electronically whenever possible All electronic records can be forwarded to 3rd parties and verified for authenticity by visiting https://scribsoft.com/verify-credentials.html.
| Transcript | $11.85 ea |
| Full Pocket Copy / Subpoena Request | $30.85 ea |
| Special Education Folder (e.g. IEP) | $30.85 ea |
| Verification of Graduation | $11.85 ea |
**Please note there is a $5.15 processing fee for each mailing address
| GED Information | To obtain GED records, please contact the Commonwealth of Pennsylvania at: Commonwealth Diploma Program, 12th Floor 333 Market Street, Harrisburg, PA 17126-0333 717-783-6788 |
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The School District of Philadelphia recordsmanagement@philasd.org |
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Business Hours
Monday - Friday
8:00 AM - 4:00 PM