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General Information

 The Office of Records Management supports students, alumni, and other agencies in accessing student records. 

Please Read: Destruction of Files

Older Files

In conformity with our records retention schedule, all pupil pockets and transcripts  for individuals graduating prior to 1973 have been reviewed and subsequently destroyed. This action is part of our ongoing effort to manage and maintain our records in compliance with law, while also minimizing security risks and resources spent on ongoing storage of paper records.

Files within Retention (50 year transcript)

In conformity with our records retention schedule, all pupil pockets dated between 1973 and the present have been reviewed and destroyed. Transcripts of students graduating less than fifty (50) years ago are retained until reaching that milestone, in compliance with legal requirements and our commitment to efficient records management.

If you have any questions or need further information regarding the destruction of these records, please do not hesitate to contact at recordsmanagement@philasd.org.

 IMPORTANT:

1. We do not accept requests via email, mail, phone or walk-ins.

2. Transcripts are ONLY sent electronically. Replacement diplomas are sent by mail and may take 3 – 6 weeks for delivery. There’s no option for in-person pickup. We do not provide replacement diplomas for alternative Schools, charter Schools, non-public or non-district Schools.

3. All electronic records can be forwarded to 3rd parties and verified for authenticity by visiting https://philasd.scriborder.com/etrans/verification/verify-credentials.

 

Philadelphia SD Student Records Site



The Following May Be Requested by Alumni: must meet ALL requirements

The Following May Be Requested by Corporations / Universities / Attorneys:
Transcript (requires signed release) $15.00 ea
Full Pocket Copy / Subpoena Request for graduates or attendance within last 5 years, (requires signed release) $30.85 ea
Special Education Folder (e.g. IEP) (requires signed release) $30.85 ea
Verification of Graduation  $15.00 ea

A FERPA signed release is a document that grants permission for a student's educational records to be shared with third parties. FERPA stands for Family Educational Rights and Privacy Act, a federal law that protects the privacy of student education records. 

If you are a 3rd party (College or University or Employment Agency, Legal Entity) and require the delivery of the students transcript directly to you from the district, please select the appropriate button above and you will need to upload a release of information signed by the student giving permission to receive the students records. 

**Please note there is a $5.15 processing fee for each order and a signed release is required to be uploaded with each request. 

 


The Following May NOT Be Requested:
GED Information To obtain GED records, please contact the Commonwealth of Pennsylvania at:
Commonwealth Diploma Program, 12th Floor
333 Market Street, Harrisburg, PA 17126-0333
717-783-6788

 


For More Information, Contact:

The School District of Philadelphia
440 North Broad | Suit 111|
Philadelphia, PA 19130

recordsmanagement@philasd.org


Business Hours
Monday - Friday
8:00 AM - 4:00 PM